Establish your Task Management Software: Task management is just as important to project management as the ball is to football.
Task management is, therefore, the foundation of every project management software. A project management program that is not well-designed and integrated with task management software would be incomplete.
Task management is a tool that manages tasks throughout a project’s lifecycle. This includes gathering requirements, planning, and status tracking, testing, and creating final reports once tasks have been completed.
Teams use task management software to work together and reach group goals. You can assign tasks to people, set start dates, due dates, comment, tag, and attach files.
Advanced task management systems can support dependencies, priority, complexity, and recurrence.
There are many task management and to-do lists available on the market.
This tutorial aims to inform the reader about good task management software characteristics.
We will also clarify terms used in project management software discussions and Planning.
These task management tools are divided into three categories: beginner, intermediate, and advanced. Each task management tool has its functionality and attributes. These are listed and explained.
Beginners Task management software
An advanced task manager’s features are unnecessary when managing tasks for personal use or simple project management.
We have provided a list of the minimal functionality required to complete simple personal projects or basic personal tasks.
This is all that a task manager needs to do. This level of functionality is common for most to-do lists. Even a simple task management system can accomplish a lot. Asana is a simple example of project management.
Intermediate task management software
The task manager must provide additional functionality and features to be effective in more complex projects involving several people. This type of task manager must provide the following features in addition to those listed above:
Attachment of files: Task managers should attach files to tasks to support task descriptions or files required to complete or verify the task. It is a huge plus to include third-party file storage systems such as Google Drive or DropBox.
Status: A task’s status can be displayed and triggered by the project manager or team. Tasks could be assigned to anyone. One of the following states:
- BackloggedOpen task
- Worked on
Tagging: Task managers should tag tasks to make it easier to search and group.
Search: Task managers should search using attributes such as assigned to, status, and tags.
Percentage Completed: This allows the person working on the task to inform the rest of their team about the percentage of the task that has been completed.
Comments: Questions may arise during the task’s lifetime. The system should allow team members to comment on tasks to facilitate effective collaboration.
This level of functionality is available in most online project managers. This level of functionality is sufficient for most projects, which do not require the more advanced features that we will discuss in the following section.
Trello is an example of intermediate project management.
Advanced task management software
Complex projects require more sophisticated project management tools, particularly those involving multi-disciplined software and hardware engineering groups. Two types of these were mentioned previously.
These projects require robust applications that can manage the tasks’ journey from conception to completion.
Additional features are listed in the following two paragraphs. Advanced task management apps have the following elements.
Dependencies: Complex projects can have tasks that cannot start until another task has been completed. A task cannot start unless it has been completed. These requirements are known as dependencies or predecessors. A predecessor is a task that controls when another task can begin. Four dependencies are used in project management; the Finish to Start method is the most popular.
Finish to Start: Task A cannot be started before task B has been completed.
Finish to Finish – Task A cannot be completed until task B has been completed.
Start to Start – Task A cannot start until task B has begun
Start to Finish – Task B cannot be completed if task A has been started
Priority: Every task has a priority from low to high. When a task is assigned, the project managers determine the priority.
Complexity: This allows you to group tasks from very simple to extremely complex. This allows the project team to pay more attention to difficult tasks.
Bug Tracking: Advanced task management systems allow you to enter bugs during testing. You could link tasks to bugs they relate to.
Gantt chart: Although the Gantt chart was created in 1950, it remains the most effective visualizing task. One graph. Advanced Gantt charts allow users to manipulate task data directly from the Gantt.
Burn-down chart: This visualization tool allows you to compare the project plan and the actual project progress. It displays if tasks are completed on time or late. Based on the project’s up-to-now data, it predicts the project finish date.
Advanced project management software can be used for simple and complex projects that require advanced task management tools. Bonfire and Wrike are examples of project management software with advanced task management tools.
Many task management software vendors on the market claim to offer all you need. Not all teams are the same. You should try all available tools and find the one that best suits your needs.
Refer to the buyer’s guide for a step-by-step guide to selecting project management software. This guide outlines the requirements for task management software to be a successful project management program.
Task management system comes under Project management. If the project management system is well-organized and structured, task management won’t hassle. Ultimate Business System (UBS) Provides advanced project management systems that streamline the organization’s tasks, processes and assignments.